PPP: Terms & Conditions

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*DIGITAL PORTFOLIO (PDF) ON LAPTOP IN FULL-SCREEN MODE, SCREEN TIME-OUT DISABLED 

TERMS AND CONDITIONS

Invoicing

+ Name & Address of client (company name)
+Your name (company name)
+Amount needed to be paid (full breakdown) depending on the method e.g. hourly rate, project-based
+Your account number (payment options)
+Your UTI Number
+Description of Service
+Payment terms, date quota (how much interest/fee will be put if payment date is not met)

our group

other groups 

Terms/Service Agreements

+Both parties lay out full scope of the service so no one can back out or say something otherwise outside of the service
+Less legal terms (often clients don't know exact design knowledge or estimations)
+Once signed, it becomes your responsibility to do the job (likewise with the client) 
+How much is charged for the full service
+rate (and explanation or breakdown of the service)
+Definitions (e.g. UI and UX design)
+Copyright - who owns of the final design and who gets the license 
+Any other mockups, rough drafts will belong to the designer and can't be used by the client for anything else. 
+Deadline
+Additional work outside of the contracted work will be of additional fees with different terms and conditions applied in accordance to the type and duration of the work. 

Our groups

Other groups:

+unexpected illnesses (what happens if this occurs)

+will the designer get a share of the profit if the designs are used on more mediums or branches?

+how many changes the client can make and at what stage of the design process (gives you control of your own workflow and won't let the client abuse their 'power' and keep coming back to you for changes on the design)

+failure of payment (consequences/ extra fees)

10 Things every GD'er Should Know

+Crediting Work

• understanding who owns files & who buys storage (lay out each stances of each party)
• understanding usage of designs & possible expansions to brand guidelines.

+Schedule Parameters

• work hours/days
• what the client is buying from you
• timeline(deadline) stay on track

+Client Responsibility

• client representative 
• clear on what the client needs to do (communication between the two parties)
• client approvals (how many and which points in the design process)

+Samples

• drafts, sound, video, locations, media (layout what they are and their individual costs)
• creates for a more reliable workflow

+Credit

• who gets credit for the work 
• how big is the credit
• tags? social media, mentions etc.

+Delays & Terminations

• consequences of non payments
• fees, interest after each day? week? etc
• suing client, or vice versa

+Usage

• media -> specify what media the designs are meant to be used for
• avoids misusage and damage to your own name
• maximises the function and effectiveness of the design for the intended media 

+Duration

• how long can the client use or own the design
• what happens after the allotted time?

+Location 

• location of design 
• specify to retain an active part 

+Files 

• length of storage
• physical backups, cloud storage etc.

+Retrieval Fee

• File requirements 
• Types of files they are getting and why they are getting these specific files

Words of Wisdom

+ GOV.UK for copyright, trademarks, patents and licensing

Thoughts & Reflections:

Overall, it was one of the most helpful sessions we did in PPP and I learnt so much about the different things and details that we have to include in the T & C and the different options we have in order to get help in constructing a T & C agreement and how we can protect ourselves for potentials risks when going in an agreement and dealing with potential clients.